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Membership Management Software for Alumni Associations

Manage alumni profiles, verify eligibility, track membership fees and organise reunions and events.

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Feature overview

  • Alumni database

    Find alumni by graduation year, programme, faculty, location and membership status.

  • Verification & approval rules

    Define required evidence and review steps before inviting approved alumni.

  • Membership options

    Offer free or paid plans with annual or long-term membership periods.

  • Payments and renewals

    Keep fees, payment records, expiry dates and renewal follow-up together.

  • Events, tickets & eligibility

    Set reunion ticket types, prices, capacity and eligible alumni groups.

  • Alumni self-service

    Let alumni update their profiles, manage membership and find eligible activities.

Alumni profiles by cohort and programme

Bring graduation details, contact information, membership and participation history into one profile. Search by cohort or programme when planning your next gathering.

VicoAlumni records
Search alumni or programme
All graduation yearsActive members

Emma Wilson

Class of 2018, Business

Verified
Programme
Business Administration
Location
Singapore
Membership
Annual member
Last activity
Alumni networking lunch

Eligibility verification and account activation

Collect verification details, check eligibility and record the approval. An invitation then guides the alumnus to activate an account and complete any membership payment.

Alumni verificationPending review

Olivia Lee

Class of 2020, Computing

✓Alumni details receivedComplete
✓Graduation record matchedComplete
3Administrator reviewReady
Portal invitationSent after approval
Request detailsApprove ✓

Membership plans, payments and renewals

Manage plan benefits, fees, expiry dates and renewal status together. Members can check their status and complete payment from the Member portal.

Renewals and paymentsDecember
18Due this month
12Paid
6To follow up
AlumnusPlanPayment
Emma WilsonAnnualPaid
James MartinLifetimePaid
Olivia LeeAnnualDue
Membership accessUpdated after payment

Reunion and event registration

Create ticket types with their own prices and capacity. Set alumni and guest eligibility, and retain registration and attendance history.

Alumni sharing a meal at a gathering
Alumni event

Alumni reunion lunch

24 November, 12:30 pm

86 registered120 places
Alumni memberS$48
GuestS$68
Member accessEligible

Optional extensions

Alumni directory

Help approved alumni find peers by location, programme or professional interests.

Mentoring

Connect alumni with mentors around career goals and experience.

Jobs & opportunities

Share jobs and opportunities with the appropriate alumni groups.

Alumni manage their profiles, membership and event bookings.

Vico
Member portal
Your community

Welcome back, Olivia.

Community members sitting together by the sea
Your next event

Community day by the bay

14 November, 10:00 am

Waterfront ParkRegistered
Annual membershipActive

Olivia Lee

Member ID 00428Valid until 30 Jun 2027

Why Vico

One member record. Less manual work.

Carry member data from application to renewal across your Website, Admin system and Member portal, reducing duplicate entry and manual updates.

Start small. Invest in phases.

Launch a lightweight standard edition with a smaller upfront investment. Choose additional customisation in phases, once your team has used the core system and identified its priorities.

Custom workflows for your organisation.

Configure membership types, approval rules, fees and event eligibility. Add tailored workflows and integrations for requirements beyond the standard edition.

Singapore support. A choice of hosting.

Work with our Singapore team on setup, data migration and training, with support after launch. Host in Singapore by default, or arrange hosting in your preferred country.

  • SGD payments
  • PayNow
  • GST support

Implementation & support

Plan your setup, migrate your data and test key workflows with our team. Training and support help your staff run the system after launch.

Discuss your rollout

Planning your alumni platform?

How is alumni eligibility verified?

Applicants submit their alumni details and supporting information for an administrator to review. Approved applicants receive an invitation to activate their account. Verification criteria and any connection to university records are agreed separately.

Can we filter alumni by cohort, programme or faculty?

Alumni records can be searched by graduation year, programme and faculty. Additional classifications and import mappings are defined during setup.

Can events have different eligibility rules and ticket prices?

Events can use membership eligibility, ticket types, prices and capacity limits. Define which alumni groups and guests can register when setting up the event.

How is pricing structured?
Implementation Fee
Based on your chosen edition and tier, including data migration. Alumni editions start at US$1,000.
Annual Fee
Based on member count, email volume and storage.
Custom Fee
Charged for customisation beyond the standard edition, according to the agreed scope.
How long does implementation take?

Standard editions can usually launch within 3 days. Customisation adds time, but most projects can go live within 4 weeks.

Discuss your requirements

Try Vico for 15 days.

Explore membership management with your team.

Request a 15-day trial